The QS - PAN Accounts system allows the user to create orders and automatically convert them into invoices. Recurring invoices can be set up to be produced automatically aiding the smooth operation of the system especially of those who have high volumes of invoices.

Payment allocations have been automated as much as possible to ensure accuracy of posting receipts. It also allows the presentation of the payments on statements by date or by itemising allocations under each invoice making 'busy' open-item statements easy to reconcile.

Transactions can be retained indefinitely enabling rapid retrieval of information to assist with customer enquiries or audit trails with comprehensive reporting of statistics and customer details.

Features Summary

Invoicing

• Multi location invoicing with Head Office consolidation
• Invoices produced at Head-Office/branch with optional consolidated statement
• Full invoicing with auto-conversion from order to invoice
• Automatic recurring invoices
• Reprinting of invoices
• Optional negative invoice lines with provision for zero invoices
• Access to stock record card whilst invoicing
• Automatic production of credit note from original invoice
• Delivery notes and proformas can be produced prior to updating Sales Ledger
• Auto-update of stock quantities
• Multiple orders with consolidated picking lists by order number, stock code or customer

Payments

• Full/Semi-automatic allocations of payments/discounts
• Payments due reporting on each invoice by customer/date by Head Office
• Credit limit, payment terms & balances held by Head Office

General Details

• Full retail and wholesale operation capability
• Full open period and open item processing
• Transaction lines stored and reported on by department and consultant/employee
• Global customer 'zoom-in' enquiry, customer balance, statements and invoice lines, with search facility for easy screen use
• Automatic transfer of account entries to Nominal Ledger
• Powerful discounting structure by customer, analysis or stock code
• Full transaction reporting with salesperson analysis and commission reporting
• Full sales analysis history by customer and product types
• Sales analysis history kept on line for 7 years for full reporting
• Full VAT analysis on invoices
• Take-on balances from other systems via manual input or electronic importing
• Invoices/statements/delivery notes on plain, letterhead or pre-printed stationery Message printing on invoices/statements
• Transactions can be kept indefinitely allowing transaction-based reports to be produced for any period
• Aged debtor control, including debt letters production, maintenance and history