The QS - PAN Accounts Purchase Order/Invoicing Module allows the user to create orders and convert them into invoices and hence into payments. Automatic creation of purchase orders from sales orders streamlines the operation and automatic stock re-ordering enables stock to be kept at optimum levels and monitored accurately.

This powerful system can also streamline operations by utilising such features as cheque printing and electronic banking, including BACS, to transfer funds automatically. This makes payments quick and easy with automatic audit trails and reconciliation to ensure the correct procedures are adhered to.

Full reporting facilities enable full and reliable monitoring of outstanding payments being made to ensure control of company finances. Additionally, all relevant modules are automatically updated on receipt of invoice to enable all reporting to be made on up-to-date information.

Features Summary

Invoicing

• Automatic purchase orders raised from multiple sales orders
• Automatic recurring invoices
• Remote ordering for multi-branch operations
• Printed purchase orders can be sent to supplier
• Auto-conversion of order into invoice when goods received
• Automatic production of credit note from original invoice
• Access to stock record item cards whilst invoicing
• Optional negative invoice lines with provision for zero invoices
• Auto-update of stock quantities and price changes when ordering

Payments

• Manual or automatic payments
• Full or semi-automatic allocations of payments to associated banking system
• Automatic payment detailing invoices due and easy selection of payment
• Auto issuing of cheques with full audit trail and remittance advices
• Electronic payments interface including BACS
• Payments due reporting by supplier or due date
  

General Details

• Full purchase order processing
• Full open period and open item processing
• Transaction lines stored and reported on by department and consultant/employee
• Automatic stock level controlled re-ordering
• Global supplier 'zoom-in' enquiry, suppliers details with search facility
• Automatic transfer of accounting entries to Nominal Ledger and banking system
• Full VAT analysis on invoices
• Take-on balances from other system via manual input or electronic importing
• Full transaction reporting
• Full 7 year purchase history analysis by supplier or product type
• Transactions can be kept indefinitely allowing transaction based reports to be produced for any period
• Message lines available on invoices, statements and purchase orders
• Printing of purchase orders, remittance advices and statements on letterhead pre-printed or plain paper.
• Aged creditors control